Music Administration Officer
Donvale Christian College VIC
Applicants are invited to provide a concise curriculum vitae including personal details, church involvement, career experience, academic attainments and addressing the criteria listed in the Position Description at the conclusion of this document. Three referees are required to be listed, – included in the three is to be one church reference demonstrating an active faith and one professional reference.
Donvale Christian College:
Donvale Christian College is located in the eastern suburbs of Melbourne having opened in 1975. The current enrolment is over 1250 students from Prep to Year 12 and the total number of employees is approximately 150.
Donvale Christian College is governed, as provided for in its Constitution, by the College Board. The Board are elected by the members of the College. The full range of Christian denominations is represented in the parent body of the College. There is no position on the Board elected or appointed by any single church community. The Board is totally elected by the membership of Donvale Christian College Ltd. The Principal is appointed by the Board and together they appoint staff.
Because members of the Donvale Christian College community come from many different Christian denominational traditions, and to ensure a sense of harmony between home and School, the College has adopted a Statement of Faith based on a Christian worldview. All parents and Staff are specifically asked if their faith commitment is echoed in the words of this Statement of Faith and they are requested to indicate agreement when applying for the enrolment of their children or employment at the College.
Staff members are expected to actively support the Christian aims of the College. Membership of a Bible based worship community is one of the criteria that has to be satisfied to successfully gain employment.
The College is committed to promoting and protecting the interests and safety of children. We have zero tolerance for child abuse. Everyone working at the College is responsible for the care and protection of children.
The context of this role
- We are excited about the vision and future of DCC and our Music Program. This full time role is an opportunity to be part of building the future success of the Program.
- DCC, and the Music Department specifically, highly values and supports its staff to bring their best contribution to their workplace. We do this by offering ongoing professional development, opportunities for staff to collaborate across departments and functions, pastoral care support and a culture of shared owned, collaboration and encouraging new ideas and initiatives.
- We offer a faith community where a spirit of excellence and servant leadership can be lived out through professional competencies.
The purpose of the Music Program Officer role is to assist in the smooth running and future success of the DCC Music Department.
The successful candidate will be able to confidently work in a busy Music Department, juggling many tasks and priorities at once, and professionally engage with numerous and diverse stakeholders, including DCC Senior Leadership, staff, students (typically from Grade 3 to Year 12), parents and suppliers.
- Work closely with the Head of Music and Senior Music Staff to implement the vision and strategy of the DCC Music Department.
- Provide first point of contact for both prospective and current music students and parents.
- Manage effective communication across the Music Department staff, including classroom teachers, instrumental staff and Ensemble/Band Directors.
- Project/Event Manage the Music Department events and excursions such as the annual Mid-Year Concert, the annual trip to Mount Gambier Generations in Jazz Festival, Recitals, participation in festivals and competitions, and ensemble concerts and performances.
- Support the Head of the Music Department to maintain and manage the department budget.
- Manage the Music Department calendar of activities and events.
- Promotion of the Music Department events and achievements, including providing written content for the DCC website and calendar, College newsletter and any other relevant channels of communication.
- Support the Instrumental Music Program by inducting new instrumental staff, managing the database of music students, managing the hire of College owned instruments, liaising with the Accounts department regarding music lessons, scheduling rooms for instrumental lessons and arranging AMEB exams in collaboration with instrumental teachers.
- Provide administrative support of music student reports, membership registrations such as AMEB and AMUSE, and other administrative needs of the Music Department.
- Operate within the policies and defined business processes of the College.
- Undertake other tasks as directed by the Head of Music.
- Team player with excellent interpersonal skills who brings a positive attitude to their workplace, and demonstrates a servant leadership approach
- Excellent organisational skills.
- ‘Can do’ attitude that is able to problem solve unexpected scenarios, and stay focused in the midst of multiple priorities.
- Good time management skills to effectively prioritise workload.
- Is proactive, brings new ideas and takes the initiative for the success and benefit of the DCC Music Department.
- Possesses strong written and oral communication skills.
- Able to work with limited instruction and autonomously.
- Has a continuous improvement and good stewardship mindset
- Previous experience in customer service and administration is essential.
- Working with Children Check is essential.
- Experience in Music/Arts context is desirable, but not essential.
All staff are expected to:
- Perform their responsibilities in a manner which reflects the College’s mission, objectives and philosophy. In particular, staff are expected to role model an active Christian faith that will be demonstrated in part by an active involvement in the wider Christian Church.
- Be Christian role models and examples to all people associated with the College.
- Participate in leading College devotions that involve staff and students and attendance at the staff retreat.
- Support the College’s guidelines and policies.
- Implement the programs, teaching practices and other activities as decided by the College.
- Perform their responsibilities in a manner which reflects and responds to continuous improvement.
- Contribute to the efficient and effective functioning of their team\s in order to meet organisational objectives. This includes demonstrating appropriate and professional workplace behaviours, providing assistance to team members if required and undertaking other key responsibilities or activities as directed by one’s supervisor.
- Perform their responsibilities in a manner which reflects the College’s zero tolerance for child abuse and in accordance with the College’s Child Safety policies.
- Familiarise themselves and comply with the relevant College policies including Occupational Health and Safety.
Applications to include:
- Including a covering letter.
- Provide a concise curriculum vitae including personal details, church involvement, career experience and academic attainments.
- Three referees are required to be listed, included in the three is to be one church reference demonstrating an active faith.
Applications will be received as advertised until Monday 24 July 2017 and should be marked ‘CONFIDENTIAL’ and addressed to:
Jennifer van Garderen
Assistant Business Manager
155 Tindals Road, DONVALE, Victoria 3111.
or via email on
Note applications will be considered when received and interviews may commence before the closing date of Monday 24 July 2017.
24 July 2017 12:00 am
Jennifer van Garderen
03 9844 2471 ext 384
|Donvale Music Administration Officer.pdf|